Administrative Requirements

1. References:
a. Army Directive 2018-16 (Suitability Criteria for Military Personnel in Specific Positions), 8 November 2018.
b. ARNG Strength Maintenance Division, ARNG-HRR memorandum (SMOM 21- 007, Screening of Army National Guard Recruiting and Training Cadre), 16 October 2020.
c. Army Directive 2020-6 (Army Combat Fitness Test), 12 June 2020.
d. AR 600-9 (The Army Body Composition Program).
e. ALARACT 074/2021 (12-month deferment for postpartum Soldiers to meet AR 600–9 Standards for height, weight, and body composition), ember 2021.
f. NGR 600-200 (Enlisted Personnel Management).
g. AR 350-1 (Army Training and Leader Development).
h. AR 623-3 (Evaluation Reporting System).
i. AR 40-501 (Standards of Medical Fitness).
j. TR 350-18 (The Army School System).
k. DA Pam 600-25 (U.S. Army Noncommissioned Officer Professional Development Guide).
l. DA Pam 611-21 (Military Occupational Classification and Structure).
m. DA Pam 623-3 (Evaluation Reporting System).
n. AR 670-1 (Wear and Appearance of Army Uniforms and Insignia).
2. Definitions:
a. Prerequisite. Qualifications that must be met no later than 10 business days before the start date of a course.
b. Administrative Requirement. Documents and administrative tasks outlined in the course welcome letter that are required for enrolling Soldiers and confirms their eligibility, assignment, administrative data and completion of course prerequisites. Soldiers must meet all administrative requirements no later than 72 hours following the course start date or they will be non-enrolled from the course.
3. Coordination:
The SMTB will provide all Soldiers registered within the Army Training Requirements and Resource System (ATRRS) explicit instructions (welcome letter) for in-processing and completing any interactive multimedia instruction (IMI) requirements 30 days prior to the class start date. Failure to comply with instructions provided in the course welcome letter may result in non-enrollment in the course. SMTB Course welcome letters can also be accessed by going to the SMTC SharePoint site at the following link: https://armyeitaas.sharepoint-mil.us/teams/NGBARNGSMTB.
4. Recruiting and Training Cadre Suitability:
Reference 1b above outlines processing procedures and requirements for suitability screening of Army National Guard recruiting and training cadre. Confirmation that State (Local) screening is complete and that Federal (Centralized) screening has been initiated is required as a prerequisite for SMTB courses below that indicate “YES” for “Suitability Screening Required”. Administrative requirements for confirming this prerequisite include uploading a current (within three years) validation memorandum from the Soldier’s Recruiting and Retention Battalion Commander (RRC) or a completed HRR Form 600 into Blackboard as directed in the course welcome letter.
5. Physical Fitness and Height/Weight requirements
a. Physical Fitness. As outlined in reference 1m, the Army Combat Fitness Test (ACFT) score will not be used as a prerequisite for any SMTB course until the Assistant Secretary of the Army for Manpower and Reserve Affairs publishes guidance. Soldiers attending SMTB courses that require an Army Physical Fitness Test (APFT) score will submit their last DA Form 705 (Army Physical Fitness Score Card) in blackboard as outlined in the course welcome letter no later than 72 hours following the course start date. It must reflect a passing “for record” score and height/weight data. If applicable, include the DA Form 5500/5501. See AR 350-1 paragraph F-5k for administering an APFT to Soldiers that do not have a passing APFT on record.
b. Height/Weight. All Soldiers attending SMTB courses must meet the height/weight and body composition standards outlined in reference 1d. Pregnant or postpartum Soldiers will meet the standards outlined in reference 1e and 1g. See paragraph 5a above for courses requiring submission of DA Form 705 and DA Forms 5500/5501 as applicable.
c. Profiles and Soldiers over 40 years old.
(1) Permanent. Soldiers with permanent profiles may be considered for enrollment as outlined in reference 1h. Soldiers must report with a copy of their DA Form 3349 for in-processing. Soldiers will be eligible to attend and train within the limits of their profile provided they can meet the course graduation requirements. Soldiers with a permanent designator of "3" or "4" in their physical profile must include a copy of their approved medical waiver (see paragraph 7 below for waiver request procedures).
(2) Temporary. Soldier’s immediate commanders will permit soldiers with temporary medical profiles due to operational deployments to attend appropriate courses within the guidelines of their profile. However, the Soldier must arrive at the course with a copy of their profile and a memorandum signed by their commander stating the temporary profile has been continuous and results from injuries sustained during operational deployment. Soldiers are unauthorized to attend SMTC courses if they have a temporary profile that is not the result of operational deployment or that prevents full participation in the course.
(3) Soldiers that receive a profile while enrolled in resident training. The SMTB Commander will evaluate Soldiers that receive a temporary or permanent physical profile while attending an SMTB course to determine if they will continue their training or be dismissed from the course.
(4) Soldiers who are over 40 years old are required to have a cardiovascular disease risk evaluation as outlined in reference 1i. Evaluations must be conducted one year or less from the course start date. These Soldiers will hand-carry a copy of their Physical Health Assessment (PHA) when they report to their course for in-processing.
6. Waiver Request Procedures
The Recruiting and Retention Battalion (RRB) will submit waiver requests as soon as possible but no later than 10 business days before course start date. Waivers disapproved by the waiver authority are final. No Exception to Policy (ETP) authorized.
a. Administrative Waivers. An administrative waiver is required for a non-medical disqualification (for example line score, MOS and rank waivers). Line score waiver requests must include proof of ASVAB line scores. Authorized proof source documents include an Enlisted Record Brief (ERB), REDD Report, or a printout from ASVAB testing center. A Memorandum for Record (MFR) from the Recruiting and Retention Battalion Commander (RRC) is an authorized form of line score verification. Process administrative waivers in the following manner:

(1) RRB Operations will forward waiver request, including memorandum signed by RRC and supporting documents to SMTB Operations.
(2) Following review, SMTB Operations returns the waiver to the requesting RRB Operations with a disposition of approved or disapproved. The SMTB Chief is the final approval authority for administrative waivers.
(3) RRB Operations forwards approved waivers to Soldiers attending SMTB Course.
(4) Soldiers uploads approved waiver (signed by approval authority prior to course start date) in Blackboard as outlined in the course welcome letter.

b. Medical Waiver Requests. Required documents for a medical waiver request include a MFR signed by RRC, Individual Medical Readiness (IMR), DA Form 3349 (Physical Profile), Soldier’s statement, and Medical Evaluation Board (MEB) result (if applicable). Process medical/PULHES waivers in the following manner:

(1) RRB Operations will forward documents to SMTB Operations.
(2) SMTB Operations will forward documents to the MOS 79T Proponent Office.
(3) The MOS 79T Proponent Office will process the waiver and forward to Strength Maintenance Division (ARNG-HRR) HQ for review. Final approval authority for is the Chief, Strength Maintenance Division.
(4) Following review, ARNG-HRR HQ will forward signed waiver with final disposition to SMTB Operations and the MOS 79T Proponent Office.
(5) SMTB Operations will return signed waiver to RRB Operations.
(6) If approved, the RRB will forward the signed waiver to the Soldier to upload into Blackboard as outlined in the course welcome letter.

c. Multiple waivers. Chief, ARNG-HRR is the final approval authority for any combination of two or more waiver requests. SMTB Operations will return disposition to RRB Operations. If approved, the Soldier will upload the waivers into Blackboard as outlined in the course welcome letter.